Five Signs Client Data is at Risk

Five Signs Client Data is at Risk

Do you know if your company is digitally secure? Doctors, lawyers, architects, accountants and other professionals in private practice are targeted most often. Developments in security and information technology are constantly evolving, so it’s best to be proactive and implement security procedures before something goes wrong.

As an experienced professional, you already know that from basic credit card information to legal documents to medical records, highly sensitive client materials should be handled with the utmost care. You wouldn’t have made it this far without your concern for protecting clients. However, there may be ways you’re making client data more vulnerable than you realize.

Below are signs you may need to beef up your IT security:

1. You haven’t hedged the physical space of your office to cover devices and files.

This is the most straightforward of security issues but is no less important. Keeping your physical assets secure looks like having procedures in place for who has access to certain office areas and devices at any given time. It also looks like ensuring every internet-capable device is protected with strong passwords and, where applicable, separate servers.

2. There’s only one location for data storage.

Whether it’s nightly, once a week or monthly, back up your data often. Make sure your backup server is in an off-site, secure location. Backups are the lifeblood of security, and a bad backup is as good as no backup. They also need to be tested frequently to ensure they’re running smoothly.

3. Your office never updates its software or devices.

Maintain computers and data storage systems by updating antivirus software, operating systems, apps, plugins and browsers with the latest versions to eliminate potential threats. System security is an ongoing process that requires continuous monitoring, evaluating and adjusting.

4. User access to client information hasn’t been limited.

Employees should only be able to see the minimum data required to function in their respective positions. Role-based security groups can be quickly set up with proper permissions for client and staff access. Remember to store sensitive client data in a place that’s separate from less sensitive documents. Plus, reviewing document sharing practices is always a good idea. End-to-end encryption and portals or temporary file 1 exchange options can add a lot of peace of mind.

5. There’s no plan of action for server failure, compromised servers or a security breach.

An experienced managed service provider will analyze your business plan and offer customized IT solutions for your particular needs. Implementing services like cloud backups, business continuity planning, network security and stabilization, vulnerability assessments and more should all be a part of the deal for the most comprehensive coverage.

 

You shouldn’t have to piece together data security on your own. You have enough on your plate. IT security from the right managed service provider will protect your business, your clients and your employees and will give you one less thing to worry about.

If you need a reliable IT Support and Computer Services company, take a look at Kirkham Systems. We provide customized IT solutions for highly effective businesses and organizations all over the Northwest Arkansas area.

 

Don’t worry, we’ve got you covered. So say hello or sign up for your free Vulnerability Assessment TODAY!!

Free Vulnerability Assessment

Free Vulnerability Assessment

 

As we start the New Year, Kirkham Systems will be offering FREE vulnerability assessments to 15 businesses and organizations from January 16 to February 15th. A vulnerability assessment assists businesses in identifying potential threats, weaknesses, and better make budgetary and training decisions. In 2017 businesses and individuals will need to be more vigilant than ever when protecting client data, detecting ransomware, and updating software. It is estimated that in 2016 the number of ransomware attacks increased by more than fivefold. Security breaches can be costly, time-consuming, and result in strained or compromised client relations.

To schedule your vulnerability assessment today email securitycheck@kirkhamsystems.com. Space is limited to 15 slots.

Kirkham Systems provide world-class IT services to world-class businesses and organizations in Northwest Arkansas. 

Healthcare

Healthcare

How Do We Help Your Healthcare Organization?

Health IT makes it possible for health care providers to better manage patient care through secured sharing of chart information. In keeping records that are available electronically when and where they are needed; IT can improve the quality of care while being cost effective. IT can promote efficiency and security in all aspects of your organization.

There are so many benefits that come with health IT and {company} can help your business implement all of those great advantages, such as:

  • Clinical decision support
  • Computerized disease registry access
  • Electronic Medical Record systems (EHRs, EMRs, and PHRs)
  • Electronic prescribing
  • Accurate and complete information about patient’s health and history.
  • Care coordination amongst multiple providers
  • Personalized care plans and self-management tools for your patients
  • Comprehensive education credit tracking

With our help, your organization can maintain the utmost security, the ease of use that you’re accustomed to, and dependability that you demand. Your organization cannot afford downtime when lives and health are on the line; let {company} maintain your system and ensure your productivity.

Contact {company} today at {phone} or {email} to schedule your assessment! Let IT work for your healthcare organization!

Engineering

Engineering

Make management of time and tasks easier and get the best return on your IT investment.

We know how valuable your time is – when you’re running a business, there’s a lot to account for. When you’re balancing so much, it’s easy to let certain areas of your work fall behind. At {company} we offer our experience and skill to help guide your engineering or architecture business towards the most effective technology.

With our strategic IT planning, your technology helps to reduce the complexities of daily operations and improves data security.

Contact {company} at {email} or {phone}.

  • There are no more limitations on where or how you get work done. With the cloud, you can share documents, designs, financial forms and more with clients and co-workers from any device. You have the power to easily – and securely – transfer and store large files.
  • Whether you’re in the office or on a job site, the cloud provides solutions that give you the secure mobility you need stay connected. You have constant access to contacts, calendars, documents, emails and so much more.
  • At {company} we plan strategically for your future to ensure you get the best return on your IT investment, and have peace of mind knowing that your technology is really helping you to achieve goals.
  • Our proactive security solutions safeguard your servers, network and computers from spam, viruses, and malicious intruders.
  • With backups in the cloud, you have 24/7 access to the data you need to keep on working no matter what type of disaster strikes. Business continuity planning gives you peace of mind knowing that hardware issues, natural disasters, or a data breach won’t mean the end of your livelihood.

Contact {company} at {email} or {phone}.

Law Offices

Law Offices

Does Your Law Office Have A Team Of Certified IT Professionals Knowledgeable About Your Practice?

Technology has transformed the practice of law during recent years. Beyond changes to business models, work methods, and client services, a tangential shift has occurred wherein legal and IT professionals are actively and effectively working together for e-discovery planning, reviews, and various requests responses due to the exceptional level of expertise required for these procedures.

Large firms have already invested in IT. A team of certified IT professionals who are knowledgeable about legal apps could level the playing field for your firm. At {company}, we provide IT services specifically designed for law offices, and we work closely with you to ensure that the needs of your associates and clients are met. Concerned about security, reliability, and expense? No need. Our cloud based legal firm technology is safe, secure and cost effective.

Whether you need assistance with e-discovery or resolving a jurisdictional filing office error, our experienced team of professionals is perfectly equipped to assist you and provide complete solutions to streamline all of your legal processes. In addition to providing case management and financial services, we’ll:

  • Host, manage, maintain and support your network, servers, and legal apps.
  • Take care of your hardware and software upgrades, system backups, security, and disaster recovery technologies.
  • Improve efficiency and reduce errors in all your compliance and legal-related activities.
  • Remain educated about technology advancements that can be beneficial to your law firm.
  • Customize your cloud solutions to drastically reduce costs and decrease the size and need of your onsite server.

In the legal industry, time is far too valuable. Save your law office time by bringing our world-class technologies to your legal processes. To learn more, give us a call at {phone} or send us an email: {email}.